UCSF Faculty Family-Friendly Initiative (3FI)

Fostering a Faculty Family-Friendly Culture

UCSF is committed to establishing policies and practices that support faculty in their efforts to balance the needs of their career and family.  To remain competitive in faculty hiring and retention and continue its long tradition of leadership in all aspects of university life, the campus has invested in initiatives that will ensure our family-friendly goals are met.

In 2016, Vice Provost of Academic Affairs, Brian Alldredge, convened a committee to assess existing policies and practices that impact the climate and environment for faculty with families, and make recommendations for improvement.  The Faculty Family-Friendly Initiative (3FI) was launched to address the findings. Read report.

3FI News

• July 19, 2018: Health Science Compensation Plans Updated for Paid Childbearing and Childrearing Leaves. Read more.
June 18, 2018: Update on 3FI Implementation.  Read more.

3FI Action Plan

3FI promotes an environment for faculty that enhances their ability to meet their responsibilities to the University and their responsibilities to children, elders, partners and others.

The 3FI report recommendations have been translated into the following measurable goals and objectives. The initiative will engage faculty through the full process as the goals are implemented over three years (2018-2020).


        White Status Dot Not Started        Yellow Status Dot In Progress        Green Status Dot Completed        Red Status Dot Not Implemented


Goal

Status

Objective

Action

Goal 1: Enhance and make equitable family-friendly benefits provided by the Health Sciences Compensation Plan (HSCP).

Report Recommendation #1
For years 1-2
Yellow Status Dot Objective 1.1: Raise paid childbearing leave to 12 weeks of total salary (X+Y) by July 1, 2019. Update all compensation plans to 12 weeks of paid childbearing leave by July 1, 2019.
Yellow Status Dot Objective 1.2: Raise minimum childrearing leave to 4 weeks of total salary (X+Y) in FY18, increasing to 12 weeks by FY21. Update all compensation plans to 4 weeks of paid childrearing leave by July 1, 2019.
Red Status Dot Objective 1.3: Increase Chancellor’s fund for childbearing leave from 6 to 8 weeks. Chancellor’s funds to support childbearing leave will not be increased.
Goal 2: Develop systems approach to track family-friendly benefits utilization for supporting faculty needs.

Report Recommendation #5
For year 1
Yellow Status Dot Objective 2.1: Implement family-friendly requests online in ADVANCE (Stop the Clock, Temporary Reduction in Time). Develop and implement Stop the Clock and Temporary Reduction In Time requests in ADVANCE.
Yellow Status Dot Objective 2.2: Review existing systems for leave data at Human Resources and Disability Offices. Interview HR and Disability Leave offices to ascertain where data are housed.
Goal 3: Streamline leave requests processes for faculty.

Report Recommendation #4
For years 1-2
Yellow Status Dot Objective 3.1: Conduct process mapping of current workflows in key offices that process leaves. Interview HR, Disability Leave offices and, faculty to conduct gap analysis on workflows to develop standard/clear processes.
Goal 4: Implement and advocate for a family-friendly approach to policies at the campus and UCOP levels.

Report Recommendation #3
For year 2
Yellow Status Dot Objective 4.1: Review current UCSF Health Sciences Compensation Plans (HSCP) for language and policy revisions. Implement compensation plan revisions for all schools.
White Status Dot Objective 4.2: Identify family-friendly initiatives beyond UCSF (e.g. other academic institutions). Assess family friendly policies at other UC and non-UC academic institutions and provide recommendations for policy changes.
White Status Dot Objective 4.3: Collate and analyze family-friendly publications and UCSF survey data. Review publications and findings of survey data and provide recommendations for policy changes.
Goal 5: Increase awareness and educate faculty of available family-friendly policies and benefits.

Report Recommendation #3
For years 1-3
White Status Dot Objective 5.1: Develop and implement a comprehensive communications plan. Develop and implement a campaign designed to raise awareness of benefits and signal commitment to family-friendly climate.
Goal 6: Assess the impact of family-friendly benefits utilization on salary and career progression.

Report Recommendation #5
For year 3
White Status Dot Objective 6.1: Measure, analyze and report on benefits utilization data. Gather and analyze data from ADVANCE following implementation of Objective 3.1.
Goal 7: Promote and advance a culture of faculty family-friendly policies and practices through an informed and committed leadership.

Report Recommendation #3
For years 1-3
Yellow Status Dot Objective 7.1: Measure faculty perceptions of UCSF family-friendly policies and practices with a pre and post-survey assessment. Working group led by faculty will oversee the creation and dissemination of pre- and post-
3FI implementation survey. Pre- implementation survey to be disseminated by June 2018.
White Status Dot Objective 7.2: Promote global messaging by campus and school leadership in support of a faculty family-friendly culture. The EVCP office will communicate and message support of the 3FI to the broader campus community.

Guiding Principles

  1. Goal oriented - actions and functions of 3FI are intended to improve the management of current family-friendly policies and benefits.
  2. Stakeholder involvement - broad participation from various stakeholders to foster and promote a family-friendly culture.
  3. Transparency - where decisions and actions are openly communicated; where information, methods and data are accessible to all; and all judgments, assumptions, and uncertainties in data and interpretations are made explicit.
  4. Scholarly validity - seek to assess and refine efforts based on community feedback, documented evaluation, and evidenced-based practices.
  5. Performance-based - track, disseminate and use information and data to adaptively manage the initiative to best achieve goals and purpose.