Academic Personnel Policies/Procedures

This page provides easy access to academic personnel policies and procedures covering a wide range of topics, including the Academic Personnel Manual, the UCSF Faculty Handbook, Regents bylaws and standing orders, military leave policies, family friendly policies, and information about clinical series.

In addition, this page provides easy access to policies and related or implementing procedures covering appropriate and inappropriate faculty conduct, integrity of research, grievance procedures for faculty who are not members of the Academic Senate, whistleblower issues, and affirmative action and sexual harassment policies. This information is useful to any faculty who wish to gain formation about academic personnel policies.

Policies/Procedures

Below are propsed Policies Under Review for which the comment period is now closed. Polcieis noted in the Annual Call can be found here.

  • Librarian Series

APM 360 Librarian Series

APM 210-4, Instructions to Review Committees Which Advise on the Appointment, Merit Increase, Promotion, Career Status Actions for Members of Librarian Series.

Proposed revisions update policy so that the terms and conditions affecting non-represented librarians are consistent with those affecting represented librarians. Policy revisions cover the definition and criteria for appointment, terms of service, merit increases, promotion, advancement to career status, personnel review procedures, and the new point-based salary scale.

The proposals are located on the UCOP Academic Personnel and Programs website, “Policies under review”, under the “Systemwide Review” tab. Click here.

The comment period for this proposal closed May 15, 2015.

  • Open Access

The University invites comments on the proposed draft Presidential Policy on Open Access, which is based on the Academic Senate Open Access Policy for all Academic Senate members adopted on July 24, 2013.

The proposed new policy extends open access rights and responsibilities to all non-Senate members of the UC community who are authors of scholarly articles, including faculty, other academic personnel, students, administrators, and staff. The policy allows non-Senate authors of scholarly articles to maintain legal control over their research articles while making their work freely available to the public. In addition, the proposed policy outlines procedures for implementing the policy for all UC authors, both Senate and non-Senate. Although the policy assumes all authors will make their scholarly articles available to the public, there is a procedure, which authors must undertake proactively, to opt out of the open access process.

The proposal is located on the UCOP Academic Personnel website, “Policies under review”, under the “System wide Review” tab. Click here.

The Comment period for this proposed policy closed December 12, 2014.

  • Proposed Changes to APM Sections 133, 210, 220, and 760 Relating to the Eight Year Rule

The University invites comments on Proposed Revised Academic Personnel Manual Section(s). The proposed changes to four separate APM sections result from two proposals received from the Academic Senate regarding evaluating contributions to diversity and expanding the reasons for “stopping” the eight-year service limitation “clock.”

Expanding the reasons for “stopping” the eight-year service limitation “clock”
  • APM 133 Limitation on Total Period of Service with Certain Academic Titles: section 133-17-g-j
  • APM 210 Review and Appraisal Committee: Section 210-1-c
  • APM 220 Professor Series: section 220-18-b
  • APM 760 Family Accommodations for Childbearing and Childrearing: and Section 760-30-a,

Evaluating contributions to diversity
  • APM 210 Review and Appraisal Committee: Section 210-1-d

The proposal is located on the UCOP Academic Personnel website, “Policies Under Review”, under the “Systemwide Review” tab.

The Comment period for this proposed policy closed July 11, 2014.

  • Proposed Revised University of California Policy on Supplement to Military Pay - Four-Year Renewal

    The University invites comments on Proposed Revised University of California Policy on Supplement to Military Pay - Four-Year Renewal: The proposal provides eligible employees with supplemental payments equal to the difference between the employees’ University base pay and their military pay and allowances for a period not to exceed the employee’s tour of active duty, until June 30, 2018, or until the separation date of an employee’s University appointment, whichever comes first. Benefits provided under the policy are subject to a two-year lifetime limit. The proposed revisions renew current policy for a four-year period, effective July 1, 2014 through June 30, 2018. The UC Policy on Supplement to Military Pay applies to all University academic and staff employees.

    The proposal is located on the UCOP Academic Personnel website here.

    The Comment period for this proposed policy closed May 30, 2014.
  • APM 190, Appendix A-2: Whistleblower Protection Policy (WPP)

    The University invites comments on the Proposed Revised University of California Policy on the Protection of Whistleblowers from Retaliation and Procedures for Reviewing Retaliation Complaints, Whistleblower Protection Policy (WPP), which is reprinted in the Academic Personnel Manual Section 190, (APM - 190), Appendix A-2, as described below:

    The proposal implements policy requirements mandated by an amendment to the California Whistleblower Protection Act that became effective January 1, 2011. The UC Whistleblower Protection Policy is a system-wide, Presidential Policy that applies to all University employees, which includes all faculty and other academic appointees, students, and staff.

    The proposal is available on the web at http://www.ucop.edu/academic-personnel/academic-personnel-policy/policies-under-review/index.html under “Systemwide review.”

    The Comment period for this proposed policy closed May 16, 2014.
  • APM 035: Policy on Sexual Harassment

    The University invites comments on Proposed Revised University of California Policy on Sexual Harassment and Academic Personnel Manual (APM) Section 035, (APM- 035), Appendices A-1 and A-2, as described below:

    The proposal implements policy requirements mandated by the Violence Against Women Reauthorization Act (VAWA 2013) to include within UC policy several provisions addressing domestic and sexual violence. The UC Policy on Sexual Harassment is a system-wide, Presidential policy that applies to all University employees, which includes all faculty and other academic appointees, students, and staff.

    The proposal is located on the UCOP Academic Personnel website, “Policies under review”, under the “System-wide Review” tab at http://www.ucop.edu/academic-personnel/academic-personnel-policy/policies-under-review/index.html.

    The comment period for this issue closed January 3, 2014.
  • APM 025: Conflict of Commitment and Outside Activities of Faculty Members
  • APM 670: Health Sciences Compensation Plan
  • Proposed New APM Section 671: Conflict of Commitment and Outside Professional Activities of Health Sciences Compensation Plan Participants

    This proposal is responsive to campus administrator and faculty requests to clarify the purpose, scope, and compliance requirements concerning conflict of commitment policy for general campus faculty and for Health Sciences Compensation Plan faculty. The proposal is located on the UCOP Academic Personnel website, “Policies under review”, under the “System-wide Review” tab at http://www.ucop.edu/academic-personnel/academic-personnel-policy/policies-under-review/index.html.

    The comment period for this issue closed January 3, 2014.

  • APM 241: Faculty Administrators (Positions Less Than 100%)
    The University invites comments to the proposed revisions to Academic Personnel Policy Section 241, Faculty Administrators (Positions Less Than 100%), as described below:

    Proposed revisions are responsive to the Academic Planning Council’s request to bring APM - 241 into conformance with Regents Policy and with the Compendium of University-wide Review Processes for Academic Programs, Academic Units, and Research Units. The Academic Planning Council is a Joint Senate-Administration-Student coordinating body that guides University-wide strategic academic planning.

    The current version of APM - 241 is at variance with Regents Policy 2307 in its specification of how system-wide Multi-campus Research Unit (MRU) directors are chosen: the former invests the authority to appoint MRU directors with campus Chancellors; the latter invests appointment authority with the President of the University. The Compendium conforms to Regents Policy. The Academic Planning Council members believe that the appropriate means of bringing all three documents into alignment is to revise the APM to conform to Regents Policy 2307.

    The proposal is located on the UCOP Academic Personnel website, “Policies under review”, under the “System-wide Review” tab at: http://www.ucop.edu/academic-personnel/academic-personnel-policy/policies-under-review/index.html.

    The comment period for this issue closed June 7, 2013.
  • APM 600: Series
    The University invites comments on Proposed Revisions to the Academic Personnel Manual (APM) Section IV, Salary Administration (APM - 600 Series). The proposed revisions are responsive to campus requests to update the APM - 600 Series in accordance with current policy implementation, to correct outdated delegations of authority, and to update procedural information in conformance with the UCPATH initiative. An at-a-glance table which provides a summary of all APM - 600 series proposed policy revisions is linked here.

    Please note that APM 670 (Health Sciences Compensation Plan) is not part of this series of revisions. The proposal is located on the UCOP Academic Personnel website, “Policies under review”, under the “System-wide Review” tab here.

    The comment period for this issue closed May 17, 2013.